Make Klackey
fit the way you work.

• System
• Light
• Klackey (default dark)
• Dark
• Navy Blue
• Forest Green
• Sand
• Sky

Open Customize under any theme and five colors are yours to change independently: the base color, the background, the buttons and accent color, the sidebar folder icons, and borders. Every change previews instantly. Save it and it becomes your own named theme in the dropdown, without overwriting the preset you started from unless you check the box to update it in place.

Two more toggles round it out. Light editor area keeps the clipping editor itself light even inside a dark theme, useful if you paste mostly into light-background apps. Match Windows accent color follows whatever accent Windows picked from your wallpaper instead of Klackey’s own blue.

The first time × hides the window instead of closing it, Klackey shows a one-time explainer instead of silently backgrounding itself, since that’s not how most Windows apps behave. Acknowledge it, optionally check “Don’t show this again,” and after that × just hides the window right away. Either way, right-clicking Klackey’s tray icon always shows Open Klackey and Quit, independent of how the × button is set up.

Beyond the × button, this is also where the rest of how Klackey behaves lives: your own keyboard shortcuts, whether an abbreviation has to match capitalization exactly, and whether Klackey opens automatically when you sign in. See the full text expansion feature set, including Dynamic Snippets, on the Text Expander page.

Naming is part of the organization too. Give a clipping a short, memorable abbreviation (at least 2 characters) and it becomes reachable two ways at once: typed directly to expand it, or found later through the Abbreviations smart view, which lists every clipping and note with an abbreviation set regardless of which folder or binder it’s actually filed in. Tags add a second, cross-cutting way to group things that don’t share a folder, and a small search icon next to the Folders and Binders headings jumps straight to one by name once your library grows past what you can scroll to comfortably.

Prefix search extends the same organization into search itself: typing 12.2: refund searches only inside the matching folder, from the main window or the quick-paste popup, without leaving whatever you’re typing in. Sidebar quick views (Pinned, Most used, Recently edited) sit alongside your own folder structure rather than replacing it, so the two ways of finding something stay independent.

For the full walkthrough of binders, folders, tags, and naming conventions, see the Snippet Organizer page.

Deleting anything, a clipping, a folder, a note, a binder, or a history entry, moves it to Trash rather than erasing it outright, with a 30-day auto-purge and a per-item or bulk Restore in the meantime. For the full breakdown of history capture, retention, and search, see Clipboard History and Searchable Notes.

Anything genuinely sensitive, a password, an API key, a recovery code, belongs in the Secure Folder instead of regular history. It’s encrypted at rest and excluded from search everywhere in Klackey, the main window and the quick-paste popup alike, so browsing or searching never surfaces so much as the title of a secure entry by accident. An optional PIN adds a confirmation step before a secure abbreviation pastes, off by default since the encryption is already doing the protecting.

Clippings, folders, notes, binders, and encrypted Secure Folder content are all included in the once-a-day rotating Automatic Backups. Clipboard history joins them too once you turn on “Include clipboard history in backups” in Settings, Backups (off by default, since history is a fast-changing log rather than a permanent archive). The last 7 backups are kept, with a manual “Back up now” whenever you’d rather not wait for the daily check.